Program Coordinators Supporting Your Residents & Fellows in Their Career Journey
Helping you guide tomorrow's physicians toward success — with free, trusted resources designed for the next step after training.
As a Program Coordinator, you play a vital role in helping residents and fellows transition from training to practice within your organization — but that phase can often feel overwhelming for both you and your trainees. Between schedules, credentialing, and curriculum planning, it's hard to find time to guide every resident through writing their CV, preparing for interviews, or understanding employment contracts. That's where PracticeMatch comes in.
We partner with residency and fellowship programs nationwide, including those in public and private organizations such as public health agencies and public hospitals, to help make your job easier and your trainees' job search smoother. Through our free, physician-focused career tools, you can connect your residents and fellows with everything they need to confidently navigate their next steps, from crafting a standout CV to exploring thousands of job opportunities, learning about relocation and visa options, and connecting directly with hiring organizations at our physician career fairs.
By introducing your trainees to PracticeMatch's free resources early in their training, you empower them to take charge of their future while reinforcing your program's commitment to supporting their professional growth. PracticeMatch also helps coordinators and trainees plan for the next steps in their careers, ensuring a smooth and strategic transition. Together, we can make their transition from training to practice seamless, informed, and successful — and highlight your program as one that truly invests in its physicians' long-term success.
Who We Are & How We Support Program Coordinators
You wear many hats: you're juggling program requirements, resident/fellow support, accreditation demands, and more.
At PracticeMatch, we are a dedicated resource for the post-training career phase — not just for physicians, but for the coordinators who guide them.
We offer free, ready-made resources so you don't have to re-create the wheel — from CV review to contract guidance to job board access.
- By linking your trainees to these tools, you:
- Elevate your program's level of career support.
- Reduce the administrative burden on yourself, while supporting the development and execution of effective plans for resident and fellow career advancement.
- Improve your program's reputation and attractiveness.
- Help your trainees land strong job outcomes (which reflects positively on your program).
What We Do for Your Physicians — and Why That Helps You
Below are the services your residents/fellows can use — and how they tie back to your goals as coordinator.
| Tool / Resource | What Physicians Get | How You Benefit Why It Matters to Your Program |
|---|---|---|
| Free CV Review & CV Builder | Trainees submit their CV or build one with guidance | You won't need to do hands-on CV reviews yourself; you can point to a trusted external resource. |
| Job Board with Advanced Filters | Job listings filtered by specialty, location, visa status, loan assistance, etc. | Helps ensure your physicians find roles aligned with their needs (less mismatches, fewer frustrations for you). |
| Connection Program | A framework for coordinators to share resources with physicians, gain recognition. | Strengthens your program's reputation and shows your proactive support. |
| Workshops & Webinars | Live and recorded sessions on interviewing, contract negotiation, visa/immigration, financial planning, etc. | You can import or host these as part of your own resident education programming — no need to source content yourself. |
| Immigration / Visa Guidance | Downloadable immigration handbook, webinars, visa-sponsorship search filters. | Gives your international trainees clarity and confidence — and reduces your time fielding questions. |
| Scholarships & Loan-Assistance Education | Resources and filters for jobs that qualify for PSLF or other forgiveness; access to scholarship info. | Helps your trainees with debt burden & which can influence retention and satisfaction. |
| Career Fairs | Virtual career fairs connecting physicians and employers; incentives for attendance. | Encourages networking, boosts exposure of your trainees, and adds value for your program. |
Program Coordinator Role
The role of program coordinator is essential in the health sector, especially within hospitals and healthcare organizations, where effective coordination and leadership directly impact the success of residents and program initiatives. As a program coordinator, you are responsible for a wide range of duties that require strong organizational skills, the ability to manage multiple tasks under pressure, and a commitment to fostering positive outcomes for both participants and the broader community.
Most employers seek applicants with at least a high school diploma, though an associate degree or higher in a related field such as business administration or health services administration is often preferred. Experience working in healthcare, education, or another relevant area is highly valued, as is proficiency in technology, including the use of PowerPoint for developing and delivering presentations and proposals. Familiarity with assessments, data analysis, and program evaluation methods is also essential for tracking progress and ensuring the successful completion of program activities.
- Key program coordinator duties include:
- Planning and scheduling program activities.
- Supervising staff and residents.
- Managing supplies and materials.
- Overseeing budgets to ensure efficient use of funds.
The role often involves coordinating with multiple departments, meeting tight deadlines, and maintaining the security and integrity of program resources. Developing and implementing new initiatives to improve patient care and support resident education are central to the position, as is the ability to build and maintain positive relationships with all participants.
A successful program coordinator demonstrates strong written and verbal communication skills, attention to detail, and the ability to adapt to changing guidelines and priorities. The position offers opportunities for professional growth, competitive pay, and the chance to work alongside a dedicated team of professionals committed to advancing health outcomes and community participation.
If you are a program coordinator, are interested in learning more about the job responsibilities, or searching for a network that will support your role as program coordinator in your organization, join our program coordinator community today. The resources we provide will support you as you support your residents and fellows building their future practices.
Join the Program Coordinator Network Today.Program Coordinator FAQs
A program coordinator in the healthcare sector is responsible for a wide range of duties, including supporting the operations of medical education and training programs within hospitals or health systems. They work closely with Program Directors and other faculty to manage the day-to-day logistics of residency and fellowship programs, ensuring compliance with institutional and accreditation standards. Program coordinators require strong organizational skills, the ability to multitask under pressure, and help maintain efficient program operations and support the education and development of future healthcare professionals.
The path to becoming a program coordinator starts with a bachelor's degree in a relevant field, such as public health, nursing, or healthcare administration. Following graduation, those seeking to become a program coordinator for the healthcare sector should seek out internships or entry-level positions where they can gain valuable experience and skills and build their professional networks, which can be valuable in finding a suitable position within the healthcare organization of their choosing.
A program coordinator within a hospital or healthcare system is responsible for a number of duties, including:
- Coordinating resident and fellow schedules, onboarding, and evaluations.
- Managing communication among faculty, trainees, and institutional leadership.
- Maintaining program documentation and accreditation compliance (ACGME, GME).
- Assisting with recruitment activities and tracking program data.
- Organizing educational conferences, meetings, and events.
Program coordinators may be responsible for any of these items, as well as additional responsibilities, as determined by the individual hospital or healthcare system.
Program coordinators in healthcare, particularly within graduate medical education (GME), require a strong combination of organizational, communication, and technical attributes. While there is a mix of soft skills and hard skills, here are a few top skills a healthcare program coordinator should possess:
- Organization and time management: Coordinating schedules, meetings, evaluations, and accreditation of documentation across multiple stakeholders.
- Communication: Interacting effectively with program directors, residents, faculty, hospital administration, and accrediting bodies.
- Attention to detail: Maintaining precise records, tracking program requirements, and ensuring compliance with ACGME or institutional standards.
- Problem-solving and adaptability: Managing competing priorities in a fast-paced academic environment while responding to faculty and trainee needs.
- Professionalism and discretion: Handling sensitive information with confidentiality and representing the program in a professional manner.
The Program Coordinator Connect Program offers program coordinators within hospitals and healthcare systems with the tools and resources they need to successfully support new providers, including residents and fellows, within their organizations. Easily locate valuable information and resources, such as career fairs to introduce your trainees with potential employers, and earn rewards and incentives for promoting career resources with our convenient Program Coordinator Connect Program.
Sign up today to receive access and start earning today!
Not at all! Our Program Coordinator Connect Program is a completely free community to connect program coordinators as you support your healthcare systems. We created the Program Connection Program to empower coordinators with tools, support, and resources to help them support their residents and fellows. Sign up for full access today.
- Join the Physician Ambassador Program to earn additional income during training;
- Create your free PracticeMatch profile so you can apply for jobs with a click of a button;
- Download the Career Fair List so you can save the dates.